Terms & Conditions

STALL BOOKINGS
 

Stall holders sites are located in four main areas within the Festival boundaries:  Frederick Street, Oatley Avenue, North Park and South Park (Oatley Memorial Gardens) Refer to the Festival Map for more details.

Applications open online each year in July at the Oatley Lions website www.oatleylions.org.au.
 
Printed application forms are not available. 
 
It is important to carefully read the information provided below.  In particular, payment should not be submitted until the application has been approved.  Payment details will be issued by email when the application is accepted. Refer to "Stall Site Payments" for payment options and procedures. 

Allocation of Stall sites - Sites are allocated in the order that applications are received.  Stall holders should provide specific details on preferred site(s). 

Goods to be sold - Stall vendors are required to supply details of the major items to be sold.  The Festival Committee reserves the right to refuse the sale of goods that have not been approved.  Any major changes to the products being sold must be notified to the Festival co-ordinator prior to the Festival date. Failure to comply with this requirement may result in the stall site being relocated or the application cancelled.  In addition, items that cause a nuisance (eg stink bombs, water bombs, sill string) will not be permitted.

Community Groups - Local not-for-profit community groups may apply for reimbursement of their site costs.  These groups may include local Scouts, Guides, School Associations and other local NFP groups.  To be eligible, a request for a refund must be stated on the application.  Payment should be submitted within 15 days after the application is approved.  Account details should be supplied and refunds will be paid by EFT within 30 days after the Festival date.

Commercial food vendors should refer to the Georges River Council’s Food Handling Guidelines.

Commercial Food Sites - These sites include commercial vendors that prepare and handle food products.  This category of sites excludes not-for-profit community or charitable organisations, schools or church groups.  There will be a limited number of Commercial food sites.  Commercial food vendors must read Georges River Council's Food Handling guidelines which are provided on their website.

Electrical Power Access - Electrical power access is available for a limited number of sites in the Memorial Gardens area. Please ensure your power requirements are recorded on your application, particularly for 15 Amp access. Power generators are not permitted unless authorised by the Festival Committee. Requests for power access on the day will be considered.

Political Affiliations - Oatley Lions is a member of Lions International which is a non political service organisation. Lions do not permit the promotion of any political organisation. 

Insurance - Oatley Lions Club is covered by $20 million Public Liability and Personal Injury insurance. However, it is the responsibility of stall holders to ensure they have adequate insurance coverage for their designated stall site. Copies of current insurance stallholder insurance policies do not need to be submitted with applications unless otherwise stated.

Stall Site Payments - Payments for stall sites is by credit card and secured by the Paypal system. To secure an appproved application, stall holders are required to submit payment within 15 days of the invoice date. Payment may also be submitted by EFT directly to the Lions Festival account.  

Cancellation - A cancellation fee of $20 will apply where a booking is cancelled more than two weeks prior to the Festival date.  Payments are non-refundable if cancelled within two weeks of the Festival date. The Festival will not be cancelled due to weather conditions, unless deemed unsafe by Georges River Council, Police or the State Emergency Service.

FESTIVAL DAY

Ground Entry - Barricades to the Festival boundaries will be erected and staffed by the State Emergency Service (SES).  Entry is permitted into the Festival area to set up from  6.15am to 8.00am.  All vehicles must exit the enclosed Festival area by 8.15am unless special permision has been granted. Unauthorised vehicles must NOT be parked within the barricaded area after 8.15am. Stall holders are required to comply with directions from the State Emergency Services (SES) or Lions Club volunteers.

Parking - Off Street parking is available from 6.00am - 5.00pm at the Georges River College off Hurstville Road, North of the Oatley Memorial Park. Stall holders are expected to park at off-street parking at the Georges River Oatley Campus. The campus is located nearby (5 minute walk) and a regular shuttle bus will be provided to stall sites from 7am to 8.30am.  

Site Dismantling - Vehicles will not be allowed access within the barricaded area until close of Festival.  SES volunteers will announce with vehicle access is permitted and it is safe to do so, usually around 3.30pm. Stall holders wishing to pack up stalls before the end of the Festival must leave their vehicle outside the barricaded Festival area.

Garbage- Stall holders are expected to leave their site area clean. Rubbish bins and a skip bin (South park area) will be provided and located throughout the Festival area.  Failure to remove rubbish from the allocated site will result in a ban from future festivals.

Safety Officers will check the designated Festival area for potential hazards. Stall holders should comly with any reasonable direction of the Safety Officers and comply with Occupation Health and Safety legislation. Any hazards should be reported to a Lions Club member or the State Emergency Service (SES).